As soon as possible...
- Reserve the hall or venue for performance AND rehearsal if you are planning the recital.
- Discuss and decide on payment.
- Send your bio and headshot to the coordinator or request bios and headshots from other performers.
- Create the recital program and arrange for publicity materials if you are planning the recital.
- Gather details about the performance space and convey them to other performers in case they need something in addition to what is provided. This includes (but is not limited to!) information about the piano, piano bench, lighting, stands, chairs and backstage help.
- Make sure you have contact information for everyone involved and share that information with everyone else who needs it.
- If necessary, locate practice spaces for yourself and/or other performers. Friends, colleagues, organizers, churches, schools, piano dealers, music stores, etc., can assist with this.
- Make arrangements for travel, lodging and transportation, and collect this information from other performers if you are coordinating.
- Creating an itinerary for everyone involved can be helpful, especially if the recital is in an unfamiliar place. If you are not planning the recital, communicate your own itinerary to whomever is.
- Schedule rehearsal time with partner(s) leading up to the recital. If you are learning new music for the performance, it can also be helpful to plan rehearsals ahead of time so the pace of learning is as comfortable as possible.
- Collect details about the repertoire:
- Make sure everything is in the correct key. This is most commonly an issue with song transpositions for singers and solo vs. orchestral tuning for double bass players.
- Are there any cuts or cadenzas?
- Does your partner have a preferred edition?
- Are you playing all the movements?
- When a partner is in a different location and you will have little or no rehearsal time, extra communication and planning is a necessity.
- Try reading through score together by phone or Skype to identify any variable spots and negotiate tempi, dynamics and ensemble logistics.
- It is even more important to know your partner’s part well.
- Discuss interpretation of the score so you play together with a more cohesive intention.
- If possible, visit the hall or venue prior to the performance. Rehearsal in the performance space is ideal, but make sure you have enough time for a sound check, at least.
- Plan the reception in advance if you would like one.
- Arrange for a page-turner if necessary.
- Discuss wardrobe with partner(s).